Tuesday, October 27, 2026

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You took two days off last month. You spent one of them on your phone anyway, answering questions that, if you're honest, your team could have answered themselves — if they'd been allowed to. You know the feeling of walking back in on day three to a pile of decisions waiting, each one too small to justify having been bothered, and large enough, stacked together, that you wonder what you're actually paying people for. You can build a business that runs without you in the room. The fix isn't a better team. It's figuring out whose problem you've been quietly carrying.

The Enemy Is the Monkey on Your Back

In a 1974 Harvard Business Review article still taught today, William Oncken Jr. and Donald Wass described every unresolved problem as a monkey sitting on someone's back. The villain isn't your team's ability. It's the moment someone walks in with a problem and, without either of you quite noticing, the monkey jumps from their back to yours. You say, reasonably, leave it with me, I'll have a think — and congratulate yourself on being a supportive boss. What actually happened is you took on their work, and they walked out lighter while you walked around carrying one more thing nobody else can finish without you.

The Three-Step Handback

You don't fix this by working harder at saying yes faster. You fix it by changing what happens in the thirty seconds after someone brings you a problem.

  • Ask the question back. Before you solve anything, ask: what do you think we should do? Most people already know, and just want permission.
  • Name who owns the next move. The monkey stays on their back, with a clear next step and a date you'll check in — never an open-ended leave it with me.
  • Protect your own thinking time. Block real hours in your own week, before anyone else's problems can fill them, and defend that block the way you'd defend a client meeting.

I've had to learn this one the hard way myself. For years I struggled to say no — every yes to someone else's request was a yes to their goal and a no to mine, and I didn't notice how many monkeys I was collecting until my own week was full of other people's problems and none of my own priorities. These days I block my diary until midday Monday and mid-morning Tuesday, every week, for nothing but my own thinking. It's the single change that's protected more of my time than any productivity app ever has.

"Kevin had a no-nonsense approach and tackled the issues head on. Accountability was the key."

— Ashley Berrysmith, Icehouse Coaching Programme

Why Owners Keep Taking the Monkey Back

Here's the real obstacle: handing a problem back feels, in the moment, like being unhelpful. It isn't. It's the only thing that actually builds a team capable of solving its own problems instead of forwarding them to you. Most owners know this. Almost none hold the line on day one of trying it, because the first time someone looks stuck, instinct says rescue them. That's exactly where an outside accountability partner earns their keep — not doing the thinking for you, but holding you to the handback when your instinct says take it back.

Key Takeaways

  • Notice the exact moment a problem becomes yours instead of theirs — it's usually the words "leave it with me".
  • Ask what do you think we should do before you offer a single answer of your own.
  • Assign the next move and a check-in date, out loud, every time.
  • Block real hours each week that are yours before anyone else's problems can claim them.

This isn't for you if being needed for every decision feels like proof you're essential. It's for you if you're ready to build a business that can run a Friday afternoon without a single call to you.

If you can't remember your last real day off, that's usually the first thing we fix together.

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